I paid an agency fee and still did all the interviewing.
We test ability before you meet anyone. You meet a VA who has already shown they can do the work, not a stack of resumes.
PATRIVASmart Business Solutions · Proudly based in the Philippines
VAs who think.
Not just do.
Office-based virtual assistants, supervised on-site and tested for critical thinking before you meet them. Filipino talent for law firms, busy executives, and growing businesses that need work owned, not chased. The support of an in-house hire, at a fraction of the cost.
Free consultation Employed, not freelance Office-based & supervised Tested for critical thinkingFrom $12/hr
Built for trust
Office-based.
Always accountable.
Less friction. More ownership.
Sound familiar?
You hired support to remove bottlenecks. Not to create more. Here is how our structure addresses the problems you should not have to manage alone.
My VA went offline. I was left waiting.
Your VA works in a PATRIVA office with stable internet, reliable power, and on-site supervision. Leave and emergencies are managed through real employment, not informal arrangements.
They interviewed well, then couldn’t do the work.
We assess real ability before you meet anyone. Our five-part skills assessment puts the most weight on judgment and attention to detail.
Managing my VA became another job.
We vet for critical thinking and train our team ourselves. Your VA is expected to flag problems, catch errors, and ask useful questions.
They followed an instruction that was clearly wrong.
We test how candidates handle unclear instructions and client mistakes. Thoughtful questions and responsible decisions matter as much as completing a task.
The agency disappeared after the placement.
PATRIVA stays involved through ongoing supervision and support. You work with a team, not a resume-forwarding service.
I invested in training, then had to start over.
We handle the training. Every virtual assistant is directly employed by PATRIVA, with every benefit and obligation under Philippine labor law covered by us. If a VA ever leaves, we find a replacement, and your first one comes at no additional placement fee.
I need to know where my client files are handled.
Your VA works only on systems you approve, signs a confidentiality agreement, and works in a supervised office where personal devices aren't allowed on the floor.
One partner. Many ways forward.
Support that
moves with you.
Virtual assistant services for law firms, real estate teams, and executives
Start with the bottleneck. Choose the support that clears it. We match assessed virtual assistants to the work your team needs done.
Explore specialist services
Who each service is for, the work we handle, and the bottleneck it removes.
Why PATRIVA stands out
Support with
structure behind it.
Why an office-based virtual assistant is different
Good talent needs the right structure. We test ability, train our team, and supervise the work on-site. You get people who think critically and take ownership, not another hiring process to manage.
Busy CEOsLaw firmsGrowing businesses
Office-based & supervised
Our virtual assistants work from a physical PATRIVA office, with stable internet, reliable power, equipped workstations, and real on-site supervision.
Employed, not freelance
Directly employed by PATRIVA, with every benefit and obligation under Philippine labor law covered by us.
Tested for critical thinking
We assess judgment, problem-solving, and attention to detail before you meet a virtual assistant. Interview confidence is not enough.
Industry-matched specialists
We match ability to your role and handle training ourselves. Your workflows shape the support, not the other way around.
Security by design
A supervised office, data protocols, and a cybersecurity consultant partner. Specific controls are agreed for your engagement.
Flexible scaling, built around your workload.
Start with the role your team needs most. Discuss additional capacity as your business grows, without rebuilding your hiring and training process from scratch.
Compare the structure, not the promises
What sits behind your VA?
Models vary. Use these questions to check what a provider actually handles for you.
| What to ask | Freelancer platforms | Typical remote agency | PATRIVA |
|---|---|---|---|
| Where they work | Chosen by the freelancer | Often remote; ask the agency | Physical PATRIVA office with equipped workstations |
| Who supervises them | Usually the client | Varies by agency | On-site PATRIVA supervision |
| Employment & benefits | Independent arrangements | Varies by agency | Directly employed by PATRIVA, with every benefit and obligation under Philippine labor law covered by us. |
| How they’re tested | You verify skills and fit | Ask how ability is assessed | Interview, vetting, and a five-part skills assessment |
| Sick, on leave, or offline | Arrangements depend on the individual | Ask about continuity policies | You're notified immediately. Absent hours are never billed. Supervisor coverage on urgent tasks for teams of more than five PATRIVA VAs. |
| Support after placement | Usually direct with the freelancer | Varies by agency | Ongoing PATRIVA supervision and support |
General model comparison, not a claim about every provider. Ask each provider to confirm its practices.
Transparent pricing
One rate.
Everything behind it.
Virtual assistant pricing
No hidden markups. You pay one hourly rate. As your VA's employer, PATRIVA carries everything behind it: their benefits, payroll, government contributions, workstation, equipment, and supervision.
The PATRIVA Growth Deal
$12/hr$18/hr
More capacity.
Less overhead.
- Locked in through December 31, 2027.
- For Service Agreements signed by March 31, 2027.
- About $2,080/month for a full-time VA (40 hrs/week).
Standard rate
$18/hr
Standard pricing in 2027. All-inclusive.
Applies to agreements signed after March 31, 2027 and after the Growth Deal lock ends, except for the volume tier below.Placement fee
$699 / VA
One time. Covers vetting, background checks, training, and workstation setup.
Growing team
$12/hr
From your 5th VA onward.
Your first four VAs keep their applicable Growth Deal or standard rate.What's included
- Office workstation & equipment
- Stable internet & reliable power
- On-site supervision
- All employer obligations, carried by PATRIVA.
- Ongoing training
- One-week trial
- First replacement at no additional placement fee
Growth Deal rate applies to Service Agreements executed on or before March 31, 2027, and is locked through December 31, 2027. Standard rate of $18/hr applies thereafter and to agreements signed after March 31, 2027. The $12/hr volume tier applies from your 5th VA onward. Rates are per VA, per hour worked. Placement fee applies per VA. U.S. federal holidays that fall on your VA's scheduled workdays are paid days off and are billed at standard daily hours. Emergency leave and other absences are never billed.
In-house vs. PATRIVA
The support of an in-house hire.
Without the in-house cost.
Your PATRIVA VA works your hours, in your systems, following your processes, and joins your team meetings. They work like part of your office. The difference is everything we carry behind them.
First-year estimate in USD. Assumes 2,080 hours per VA (40 hrs/week × 52 weeks). Actual invoices are based on hours worked. VAs 5 onward use $12/hr in both plans.
First-year in-house cost
Legal assistant
- Base salary
- $55,570
- Government-mandated payroll costsSocial Security, Medicare, unemployment insurance, workers' comp
- $5,685
- Health and other insurance
- $8,924
- Paid leave
- $6,103
- Retirement contributions
- $2,314
- Bonuses and supplemental pay
- $2,336
- Recruiting and hiring
- $5,475
- Equipment and workstation (estimate)
- $2,500
First-year total$88,907
PATRIVA first-year cost
One rate.
No employer overhead.
Growth Deal: $12/hr × 2,080 hrs + $699 placement fee = $25,659
Standard: $18/hr × 2,080 hrs + $699 placement fee = $38,139
Per VA. Standard cost above applies to your first four VAs; VAs 5 onward are $12/hr.Your selected team estimate$25,659
1 VA at $12/hr, plus 1 placement fee.
You save in year one
$63,20071%less than the in-house estimate
Savings rounded to the nearest $100. Exact cost totals are shown above.In year one, a full-time U.S. legal assistant costs about $88,900 once you add government-mandated payroll costs, insurance, paid leave, retirement, recruiting, and equipment. A PATRIVA Legal VA on the Growth Deal costs about $25,700, all in. That's about $63,200 back in your firm.
In-house estimates: U.S. median pay from the Bureau of Labor Statistics Occupational Outlook Handbook (May 2025). Benefit and government-mandated costs use BLS Employer Costs for Employee Compensation for private-industry office and administrative support workers (June 2026), where benefits added about 46% on top of wages. Recruiting cost: SHRM 2025 average nonexecutive cost per hire ($5,475). Equipment and workstation is a PATRIVA estimate. Office rent and software licenses are excluded. Actual costs vary by location and role. PATRIVA clients provide access to their own software and systems. These are modeled estimates, not a BLS total-cost quote or a guaranteed saving.
What an in-house hire really costs you
| What to compare | Hiring in-house | PATRIVA |
|---|---|---|
| Employer costs and liability | All yours: salary, payroll taxes, insurance, paid leave, and employment claims | None. PATRIVA is the employer and shoulders every obligation under Philippine labor law |
| Recruiting, interviewing, background checks | Your time, your cost | Done by us before you meet anyone |
| Desk, computer, internet, power | You provide | Provided in our supervised office |
| Training on professional foundations | Your team's time | PATRIVA-led training |
| Supervision and HR | Your managers | On-site PATRIVA supervisors and HR |
| If they quit | Start the hiring process over | We find a replacement. First one at no additional placement fee |
| Commitment | Employment obligations | One-week trial, then 14 days' written notice |
| What stays with you | Your systems, your workflows, your priorities | Same. Your VA works in your systems, your hours, and your processes |
Same seat at your table. A fraction of the cost.
Compare what you actually get
Paying more for
a stack of resumes?
Some full-service VA providers list $2,500 or more a month for full-time support. Price alone does not tell you who handles the vetting, employment, or supervision. If an agency forwards resumes and leaves the interviewing to you, compare that model with what PATRIVA handles.
| What to compare | A resume-forwarding agency model | PATRIVA |
|---|---|---|
| What you receive | A stack of resumes to sort through | A VA who has already passed our skills assessment |
| Who does the interviewing | Usually you | We do, then you meet the right fit |
| Testing | Often a resume and an interview | Formal background checks plus a five-part skills assessment weighted toward judgment and detail |
| Employment | Often independent contractors | Directly employed by PATRIVA, with every benefit and obligation under Philippine labor law covered by us. |
| Where they work | Usually their home | Supervised PATRIVA office with stable internet and reliable power |
| After placement | Often a handoff | Ongoing supervision, training, and a direct line to our founder |
| When your VA is out | Check the provider's policy | Immediate notice, and absent hours are never billed |
| Full-time monthly cost | $2,500+ at some full-service providers; scope varies | About $2,080 with the Growth Deal, plus the one-time placement fee |
Less than some agencies charge. Far more than a stack of resumes.
Agency comparison describes a resume-forwarding model, not every agency or every $2,500 plan. Full-time prices of $2,500 or more were found in publicly listed provider pricing as of October 2026. Practices and prices vary by provider. PATRIVA monthly estimate is based on $12/hr × 40 hours/week × 52 weeks ÷ 12, excluding the one-time $699 placement fee. Some providers also include vetting, training, and ongoing support.
Before you sign
5 questions to ask
any VA agency.
- 01
Will I get a vetted VA, or a pile of resumes to interview?
A tested VA.
- 02
Are they your employees, or independent contractors?
Our employees. All employer obligations are carried by PATRIVA.
- 03
Where do they work, and who supervises them?
Our office, with on-site supervision.
- 04
What happens when my VA is sick or offline?
You're told immediately and never billed for it.
- 05
What does your fee actually include?
Workstation, equipment, supervision, training, and every employer obligation.
Ask every agency. Then ask us.
Talk through your optionsAbility before introductions
How we vet.
And how we train.
How we vet our virtual assistants
A polished interview is not enough. We look for people who think critically, take initiative, and own their work.
Interview
We assess communication, initiative, and how a candidate approaches responsibility.
Background vetting
Formal background checks, including employment references and police clearances, before anyone is introduced to a client.
Five-part skills assessment
We test practical ability, with the most weight on judgment and attention to detail.
Matched to your industry
We connect demonstrated ability with the demands of your role and workflow.
What we assess
Five ways to see how someone actually works.
Judgment and attention to detail carry the most weight. We look for responsible decisions, not blind task completion.
TypingWorking accurately and efficiently with written information.
ReasoningVerbal, numerical, logical, and abstract thinking.
Attention to detailPriorityNoticing errors, missing information, and inconsistencies.
Judgment & problem-solvingPriorityMaking responsible decisions in realistic workplace scenarios.
Realistic work sampleShowing how they approach the work, not just talk about it.
PATRIVA-led training
We handle the training ourselves.
You share your workflows and expectations. We handle structured training, supervision, and continuous professional development. You are not left teaching someone the professional foundations of the job.
Instead of a stack of resumes, meet people who have already shown they can think on the job.
Smart Business Solutions
Trusted & Expert Virtual Assistance by PATRIVA, proudly based in the Philippines.
About PATRIVA
Filipino talent.
A stronger foundation.
PATRIVA connects professionals, businesses, and law firms with talented Filipinos through an office-based, technology-driven approach to virtual assistance.
We combine dependable people, structured training, secure systems, and continuous improvement to deliver more than assistance: true partnership, stability, and growth.
Our vision
A new global standard for virtual assistance.
To set a new global virtual-assistant standard for reliability, professionalism, and performance, where professionals, businesses, and law firms can scale confidently with a dedicated, office-based team in the Philippines.
Our mission
Bridge great businesses with talented Filipinos.
At PATRIVA, our mission is to bridge businesses and talented Filipinos through an office-based, technology-driven approach to virtual assistance.
By investing in structured training, secure systems, and continuous improvement, we provide dependable support and seamless workflow integration, so every client experiences not just assistance, but partnership, stability, and growth.
Our story
A name. A symbol.
A deliberate model.
Why PATRIVA exists, what our logo means, and why we built an office-based team.
01
The name
Patricia + VA = PATRIVA
Founder Patricia Luna put her own name on the service. Accountability is personal.
02
The logo
Thinking and execution, together
A lightbulb fused with a gear. Ideas matter when someone can put them to work.
03
The model
Reliability is built
Office-based and employed by design. Structure sits behind every person you work with.
The people behind the promise
Real expertise.
Shared standards.
Meet the leaders shaping PATRIVA’s systems-first service, client partnerships, and security-by-design approach.
Client testimonials
In our clients’
own words.
Feedback from clients who work with PATRIVA. Read their Google reviews in their own words.
Google review
PATRIVA has been fantastic for our social media content and management. They’re organized, creative, and consistently deliver high-quality content that aligns with our brand. Communication is smooth, turnaround times are fast, and they truly take ownership of the strategy and execution. Highly recommend for anyone looking to elevate their online presence!
1 / 3
Clear answers before you commit
Questions?
Let’s be direct.
Clear policies. Public pricing. Here is what working with PATRIVA looks like.
What makes an office-based virtual assistant different?See pricing and cost breakdown01About our VAs
What is an office-based virtual assistant?
An office-based virtual assistant works remotely for your business but from a physical, supervised office, not from home. At PATRIVA, that means a dedicated workstation, stable internet, reliable power, on-site supervision, and direct employment under Philippine labor law. You get the flexibility of a virtual assistant with the reliability of an in-house team member.
How is PATRIVA different from hiring a freelancer?
Your VA is a PATRIVA employee working in our Philippine office. We handle vetting, training, and on-site supervision. You gain a support structure, not just an individual working independently.
How is PATRIVA different from other VA agencies?
We test real ability before you meet a candidate. Our assessment emphasizes judgment and attention to detail. We also train our team ourselves and stay involved after matching.
Where do your VAs work, and who supervises them?
They work from a physical PATRIVA office in Cabanatuan City, Nueva Ecija, Philippines, with stable internet, reliable power, equipped workstations, and on-site supervision.
Are your VAs employees or contractors?
Employees. Every PATRIVA VA is directly employed by PATRIVA under Philippine labor law, not engaged as a freelancer or contractor. That means PATRIVA shoulders all of their benefits, payroll, and government-mandated contributions, and you carry none of the employer liability.
How do you test VAs before I meet them?
Every VA is interviewed, vetted, and assessed in five areas: typing, reasoning, attention to detail, judgment and problem-solving, and a realistic work sample. Judgment and detail carry the most weight. Formal background checks include employment references and police clearances.
Can a Filipino VA handle work that requires judgment?
Absolutely. Filipino talent brings initiative, insight, and professional skill. We assess each person's ability to think critically, question unclear instructions, catch errors, and take ownership. We match demonstrated ability to the work you need done.
02Reliability & security
What if my VA is sick, on leave, or has an emergency?
We let you know immediately if your VA can't report to work, and you're never billed for hours your VA doesn't work. For clients with more than five PATRIVA VAs, our supervisors step in on urgent tasks until your VA is back.
How do you protect confidential client data?
Your VA works only on systems you approve and signs a confidentiality agreement before starting. Personal devices are not allowed on our office floor, and work happens in a supervised, controlled environment. For law firms, we also complete any confidentiality training your firm requires. Our Cybersecurity Consultant Partner, John Kim Luna, can help review your requirements.
03Working together
What hours can my VA cover?
Yours. Our VAs work your business hours in your time zone, whether that's Eastern, Pacific, or anywhere else. We build the shift around your team, not the other way around.
Is there a trial period?
Yes. Every engagement starts with a one-week trial. If it isn't right, you can end it for any reason or ask us for a replacement.
What if the fit isn't right?
Tell us. If your VA resigns or isn't the right fit, we find you a replacement, usually within two to three weeks. Your first replacement comes at no additional placement fee. Later replacements cost $199 each.
Am I locked into a long contract?
No. After the trial, either side can end the engagement with 14 days' written notice.
How are hours tracked?
Your VA clocks in and out daily, including breaks. We can use your own time-tracking tool, such as Hubstaff, or ours, and share reports on request.
Who owns the work my VA produces?
You do. Work created for you, including process documentation and SOPs, belongs to you once paid. Your VA also helps document your workflows as they learn them.
Who do I talk to if something isn't working?
Tell us in writing and we'll act on it, with coaching, training, workflow clarification, or a replacement. Escalations go straight to our founder, Patricia Luna.
04Cost
How much does it cost?
Our standard rate is $18/hr, all-inclusive. Through our Growth Deal, sign your Service Agreement by March 31, 2027 and pay $12/hr, locked in through December 31, 2027. There's a one-time placement fee of $699 per VA, which covers vetting, background checks, training, and workstation setup. From your 5th VA onward, the rate is $12/hr. Your first four VAs keep their applicable rate.
What is the Growth Deal?
It's our offer for businesses ready to grow in 2027. Sign your Service Agreement by March 31, 2027 and your VA's rate is $12/hr instead of $18/hr, locked in through the end of 2027. That's about $1,040 a month saved per full-time VA, based on 40 hours/week averaged across a year.
Are there hidden fees?
No. You pay one hourly rate. As the employer, PATRIVA covers your VA's benefits, payroll, and government contributions, plus their workstation, equipment, internet, power, and supervision. The only other charges are the one-time $699 placement fee, and a $199 fee for replacements after your first one, which is free.
Do I pay when my VA is absent?
No. You only pay for hours worked. Emergency leave, and any downtime caused by issues on our side, is never billed to you.
How does PATRIVA compare to hiring in-house?
In our modeled first-year comparison, a full-time U.S. legal assistant costs about $88,900 once you add government-mandated payroll costs, health insurance, paid leave, retirement, recruiting, and equipment. A PATRIVA Legal VA costs about $25,700 in year one on the Growth Deal, or about $38,100 at our standard rate, including the placement fee and assuming 2,080 hours. You keep the same control: your VA works in your systems, on your hours, following your processes. Actual costs vary. See Pricing for the full breakdown and sources.
Why is PATRIVA less expensive than some agencies when you include more?
Because our model is built for efficiency, not markups. We run our own office, employ our own team, and do the vetting and training ourselves, instead of paying for layers between you and your VA. You get the structure of a full in-house hire without the overhead.
Getting started
A clear start.
Ongoing support.
We clarify the role, agree on expectations, and support your team after the introduction. No handoff and disappearance.
01
Name the bottleneck
Tell us what is slowing you down, what gets missed, and what you need off your plate.
02
Meet assessed talent
Meet an office-based team member whose ability has been tested and matched to your role.
03
Set up. Stay supported.
Agree on workflows and expectations. We handle team training, supervision, and ongoing support.
Ready to make more room?
Start with a free, no-pressure conversation.
Start a conversation
What is slowing
you down?
Tell us where work gets stuck and which service you need. Request a consultation below, or book a time directly.
Cabanatuan City, Nueva Ecija, Philippines.