Legal Virtual Assistant

Core Responsibilities

• Legal Documentation Support

• - Draft, format, and proofread legal documents, correspondence, and templates under attorney direction.

• - Prepare document packets, exhibits, and filings according to each client's formatting standards.

• - Ensure all documents are accurate, complete, and properly version-controlled.

• Case File & Calendar Management

  • Organize and maintain digital case files, records, and client documentation.

  • Manage legal calendars, court dates, appointments, and filing deadlines with high accuracy.

  • Track deadlines and send timely reminders to prevent missed dates or late submissions.

• Client & Intake Coordination

  • Coordinate client intake, including collecting information, scheduling consultations, and preparing intake records.

  • Handle scheduling, follow-ups, and professional correspondence on behalf of assigned legal professionals.

  • Respond to client instructions promptly and escalate urgent or unclear matters to the Client Manager.

• Legal Research & Reference Support

  • Conduct basic legal research and compile reference materials using AI tools and approved online resources.

  • Summarize documents, guides, and instructions for quick client reference.

• Confidentiality & Compliance

  • Maintain strict confidentiality of all legal documents, case information, and client communications.

  • Follow PATRIVA's data protection, NDA, and client-specific security protocols at all times.

• Account Transition

  • Work closely with the assigned Client Manager during the onboarding and overlap period.

  • Document client-specific workflows and preferences to support continuity of service.

Qualifications

• Familiarity with legal terminology and document formatting is an advantage.

• Prior internship or work experience in a law firm or legal department is a strong plus.

• Strong written English communication skills (C1 level or above); all client communication is conducted in English.

• Strong English comprehension, with the ability to understand legal guides, process documents, and client instructions with the aid of AI tools.

• Fast learner who can quickly absorb new systems, rules, and client-specific workflows.

• Willing and able to work US, AU, or UK time zones as assigned.

• Proficient in Google Workspace, Microsoft Office, and AI tools for research, drafting, or comprehension tasks.

• High level of discretion; must be willing to sign PATRIVA's NDA and confidentiality agreement before Day 1.

Who We're Looking For

This role is ideal for detail-oriented individuals who are curious about legal work, comfortable following precise instructions, and committed to protecting sensitive information. You don't need years of experience, but you must be trainable, reliable, and eager to learn.

If you take pride in accurate work, communicate clearly in English, and want to build a career supporting international legal professionals, we encourage you to apply.

Key Areas for Role Success

• Accuracy & Attention to Detail - Produces legal documents and records that are precise, properly formatted, and error-free.

  • Documents are completed according to client instructions and formatting standards.

  • Case files and records remain accurate, complete, and up to date.

• Deadline & Calendar Reliability - Ensures that no deadline, filing date, or appointment is missed.

  • Calendars and deadline trackers are consistently maintained.

  • Reminders and follow-ups are sent on time.

• Client Responsiveness - Communicates professionally and responds promptly during assigned work hours.

  • Client requests are acknowledged and completed within agreed timeframes.

  • Urgent or unclear matters are escalated to the Client Manager without delay.

• Confidentiality & Professionalism - Upholds the highest standard of discretion when handling legal information.

  • Client data and documents are handled in line with PATRIVA's confidentiality and data protection policies.

  • Represents PATRIVA professionally in all client interactions.

• Learning & Growth - Builds legal knowledge and independence over time.

  • Applies feedback from the Client Manager to improve performance.

  • Progresses toward full, independent ownership of assigned client accounts.

Interested applicants may submit their updated resume for consideration.